Information the Archivists feel researchers need to know prior to visiting the Institute Archives and Special Collections at Rensselaer

Use of Archival Materials in the Reference Room

• Archival materials are not made available for browsing by the public.
• Procedures are in place to ensure the security and longevity of the collections.
• Only pencils, paper, digital cameras, and mobile devices are permissible in the reading room.
• Scans and photocopies of materials are available in most cases for a small fee.
• Researchers interested in photographing items must receive permission.
• Copies are provided for personal research use only and may not be published without permission.

What to expect when visiting the Archives:

• All researchers are required to complete a registration form and provide a photo ID..
• Researchers will be asked to place any bags, coats, and other personal belongings in a secure location.
• Only pencils, paper, digital cameras, and mobile devices are permissible in the reading room.
• Researchers will receive instruction by an archivist on proper use and handling of the material as well as any special treatment necessary for the item or items selected.
• An archivist will remain in the reading room to provide any assistance.
• Due to complexity, fragility, storage, size, and the manner of organization in an archives, researchers will need assistance finding material.
• Give yourself plenty of time to work with staff and the materials retrieved for you (care, patience and attention are required).
• Be prepared to wait for copies if you need them.

Policies and procedures in the Archives and Special Collections are different than Folsom library’s general collection.

• A confidential record is kept of researchers through registration procedures.
• Research is conducted in the designated research room on the 3rd floor of Folsom Library.
• All researchers must place all personal items (bags, backpacks, and purses) away from the table they are occupying.
• No pens and food or drink allowed in the reference room.
• We have “closed stacks.” Researchers must request materials.