Reproduction and Publication Fees

The Institute Archives will provide photocopies and/or digital images of materials in its collections at the discretion of the archivists.  Our staff will take into consideration the fair use doctrine of copyright law as well as the condition of the original materials.  Please note the following:

Reproduction Services – The Institute Archives and Special Collections provides duplication services of most materials in our collections. All duplication requests are subject to the following conditions:

  • Curatorial approval
  • Physical condition of the item
  • Donor-imposed restrictions
  • Limited staff time and resources

About Reproductions and Ordering 

  • All orders are processed in the order they are received.
  • Approximate turnaround periods vary based on material format and demand, but plan on three to four weeks.
  • We are unable to provide technical or graphic editing assistance once you have the files.
  • Please review the Reproduction fees below for complete pricing information.
  • All orders must be paid for in advance.
    • Staff cannot fulfill requests until payment is made.
    • Payments can be made by check ONLY, at this time.
  • Reproductions are for private use only unless explicit permission has been given by an archivist and all necessary.
    • Publication (in any format, including print, audio, video, or digital) requires advance written permission and incurs additional fees (see below).
  • On-site Reading Room Camera Use Policy should be reviewed for on-site research
  • If you have questions, please contact us.

Reproduction Fees

Low-resolution Digital Copies and/or Photocopies | Digital copies in the form of a watermarked pdf or photocopies may be ordered from the Archives, subject to certain limitations (staffing, size of documents, format, and physical condition of originals). Please note that in most circumstances, we require researchers to conduct research on-site. Archives staff will make paper copies of documents, photographs, finding aids, and other materials from our collections, at the following rates:

  • All materials: photographs and documents from manuscript collections or Institute archival collections: $1.00/page
  • Photocopies of documents within manuscript collections may not exceed 50 pages: $1.00/page
  • Photocopies for Rensselaer students: $.10/page
  • Pre-payment by check is required prior to the release of any material.

Digital Reproductions | In-house digitization fees are listed below.  Pricing for oversized materials must be negotiated with an archivist. Please be aware that digital reproductions are for personal use only.

  • Items under 11″ x 17″: $10.00/ item
  • Items over 11″ x 17″: minimum $20.00/scan (additional fees may also apply)
  • Pre-payment by check is required prior to the release of any material.

Publication Fees

Commercial Publication | Publication in print, online, or in any medium requires prior approval by archives staff, including completion of a Permission to Publish form.

  • Minimum $40.00/item
  • Additional fees may be incurred depending on the type of request.
  • Pre-payment by check is required prior to the release of any material.

Rensselaer Polytechnic Institute Staff | Publication fees are waived for RPI staff members who use Archives images in the course of their work for the Institute.