Reproduction and Publication Fees

The Institute Archives will provide photocopies and/or digital images of materials in its collections at the discretion of the archivists.  Our staff will take into consideration the fair use doctrine of copyright law as well as the condition of the original materials.  Please note that:

  • Reproductions are for private use only.
  • Publication (in any format, including print, audio, video, or digital) requires advance written permission and incurs additional fees (see below).
  • Please allow up to 2 weeks for your order to be fulfilled.
  • Payment must be received in full prior to the release of any material.
  • If you have questions, please contact us.

Reproduction Fees

Photocopies | Low-resolution reference scans and photocopies may be ordered from the Archives, subject to certain limitations (staffing, size of documents, format, and physical condition of originals). Please note that in most circumstances, we require researchers to conduct research on-site. Archives staff will make paper copies of documents, photographs, finding aids, and other materials from our collections, at the following rates:

  • All materials: photographs and documents from manuscript collections or Institute archival collections: $1.00/page
  • Photocopies of documents within manuscript collections may not exceed 50 pages: $1.00/page
  • Photocopies for Rensselaer students: $.10/page
  • Pre-payment by check is required prior to the release of any material.

Digital Reproductions | In-house digitization fees are listed below.  Pricing for oversized materials must be negotiated with an archivist. Please be aware that digital reproductions are for personal use only.

  • Items under 11″ x 17″: $10.00/ item
  • Items over 11″ x 17″: minimum $20.00/scan (additional fees may also apply)
  • Pre-payment by check is required prior to the release of any material.

Publication Fees

Commercial Publication | Publication in print, online, or in any medium requires prior approval by archives staff, including completion of a Permission to Publish form.

  • Minimum $40.00/item
  • Additional fees may be incurred depending on the type of request.
  • Pre-payment by check is required prior to the release of any material.

Rensselaer Polytechnic Institute Staff | Publication fees are waived for RPI staff members who use Archives images in the course of their work for the Institute.